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Registrar / Education

Under the direction of the VP of Finance, the registrar is responsible for the maintenance of student records across all Brightmont campuses, including processing of enrollment, transcripts, tracking attendance, and creating/maintaining graduation plans.  The Registrar works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner.

Essential Responsibilities: 

  • Register new students by verifying prior transcripts and enter data into computerized student record system. Review and interpret student information; including graduation standards, transcripts, etc to ensure each student has an individual graduation plan laid out.
  • Maintain complete student electronic files.  Ensure all proper documentation is located in each file, including enrollment agreement, prior transcripts, and graduation plans.  
  • Manage the Student Progress reports process.  Ensure that all students are set up properly in the MSP system and can receive progress reports.  Automate this process for each campus and do a monthly check to ensure that it continues to run smoothly.
  • Prepare a variety of documents and reports including transfer/transcripts and correspondence.
  • Suggest parent conferences with Campus Directors as needed.  
  • Complete all secretarial/clerical functions of the department in an efficient and timely manner.
  • Prepare external transcripts for students/parents when transcript request forms are filled out.  Ensure all requirements are met before transcripts are sent to an external party.
  • Keep Campus Directors, VP of Finance and VP of Operations informed of student attendance concerns.  
  • Maintain the sessions tracker report for all campuses daily.  
  • Assist Campus Directors with the preparation of new contracts/additional session contracts for students that require additional time to complete their courses.
  • Audit 3-5 files per campus monthly to ensure student progress is monitored and accurate.
  • Keep up with changing graduation requirements by state.
  • Partner with the Chief Academic Officer to ensure accuracy and compliance of all transcripts created and credits assigned.
  • Perform other duties as may be deemed necessary for the efficient operation of the department.

Qualifications, Education, and Experience:

  • Bachelor's degree or equivalent
  • Minimum of three years registrar experience in a high school or higher education institution required
  • Extensive experience in reviewing student transcripts from multiple high schools/middle schools and being able to assign the proper credit for those courses compliantly with state laws and requirements
  • Extensive knowledge regarding High School graduation requirements  
  • Effective oral, written and interpersonal communication skills  
  • Extensive knowledge of and ability to perform basic secretarial skills 
  • Proficient computer skills including Google Sheets, Microsoft Excel, Word, Outlook, and the Internet  
  • Ability to perform tasks and projects with a high degree of accuracy and attention to detail
  • Ability to independently prioritize and process workflow  
  • Ability to work under pressure with constant interruptions, and meet deadlines  
  • Ability to handle confidential matters professionally  
  • Demonstrated abilities in self-direction and sound judgment  
  • Ability to maintain a positive attitude towards staff, students, parents, and community members  
  • Demonstrated abilities to be a good team player
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